Privacy Policy

Who we are

Potters Bar Rambling Club is established with the objects set out in its constitution, and is a data controller within the UK.

Our website address is:

What personal data we collect and why we collect it

Here at Potters Bar Rambling Club we take the privacy of our members’ data very seriously and will only use your personal information for club administration purposes and for communicating with you about your membership and activities relevant to that membership.

The Membership Secretary maintains the records of personal details of members. Only those members with specific roles within the Club, including the Secretary, Rambles Secretary, and any members directly involved in assisting with communication in the organisation of Club activities such as Rambles, Socials, Holidays and Outings, will be able to access these records. We will never sell your data, or share it with outside persons or organisations without your prior permission, unless required by law.

PBRC collects and holds personal information about its members, its committee, others who assist the committee and those offering their services to the PBRC such as speakers at the Socials.
This information is used for the purpose of organising Club activities and services, and communicating with members. The personal information referred to in this policy may include, but is not limited to, name, address, telephone number, email address. Any person wishing to verify the information held concerning them, may apply to the Membership Secretary.

PBRC may retain some historical archives, for example but not limited to, records of meetings, walks and other events.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We keep contact information indefinitely for customer services purposes only. No information submitted will be used for marketing purposes.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Please use the contact form.

Additional information

What third parties we receive data from


What automated decision making and/or profiling we do with user data

All applications are dealt with manually off-line.